Scope of this policy
Ampense is a specialist recruitment and executive search agency serving the energy and utilities sector across the United States. Because our work involves connecting organizations with experienced professionals, we handle personal information every day, and we treat the privacy and security of that information as a core part of how we operate. This Privacy Policy explains, in general terms, what information and data we collect through ampense.com and through our recruitment services, how we use it, how we protect it, and the privacy choices available to you. In the interest of transparency, this privacy notice also sets out the digital ground rules that govern our data collection and the privacy controls you can exercise at any time.
By using our website or our services, you acknowledge the privacy practices described in this policy. If you do not agree with any part of this policy, please discontinue use of the website and raise your concerns with us using the contact details provided below.
This Privacy Policy applies to information collected through our website, by email, by phone, and in the course of providing our recruitment and executive search services. It covers three broad groups:
- Prospective clients making hiring inquiries on behalf of an organization.
- Candidates and professionals whose career information we handle.
- Website visitors who simply browse the site without contacting us.
Because each group interacts with us differently, the type and volume of data involved varies, and the sections below explain those differences so you can see how this policy applies to you.
This policy does not govern the privacy practices of third-party websites or services that may be linked from our pages. Those sites operate under their own privacy policies, and we encourage you to review them before providing any personal information. Our data collection is limited to our own website and services.
Information we collect
The information we collect depends on how you interact with us, and we limit data collection to what is relevant to a genuine recruitment or business purpose. In general, the information we hold falls into four categories:
- Contact information: your name, email address, phone number, job title, and organization, which you provide when you submit an inquiry, request hiring support, or communicate with our team.
- Hiring requests and role specifications: details about positions your organization is looking to fill and any other information about the business context you choose to share.
- Career and professional information: resumes, work history, qualifications, and compensation expectations, when you engage with us as a candidate or professional contact.
- Technical and usage data: your IP address, browser type, device information, pages visited, and referring URLs, collected automatically when you use our website.
Our website does not require you to create an account, and we do not seek sensitive categories of data, such as health information, through ordinary use of the site. We ask that you not send health information or similar sensitive details to us unless a specific recruitment process genuinely requires it and we have discussed it with you first. Information unrelated to recruitment, such as air travel or consumer purchase preferences, is not something we collect.
In most cases we collect information directly from you. We may also receive professional information from publicly available sources, referrals, or industry networks, consistent with ordinary recruitment practice. Where we approach a professional based on information from such a source, our processing of that information remains subject to the same privacy standards described in this policy.
How we use personal information
We use personal information for purposes that are reasonably connected to recruitment and the operation of our business. For clients, this means understanding hiring requirements, preparing candidate shortlists, coordinating interviews, and providing related market and hiring insight. For candidates and professionals, this means assessing suitability for roles, presenting profiles to prospective employers with your knowledge and consent, and staying in touch about opportunities that match your experience and stated interests. Where information comes from referrals or public sources, it can provide a more complete picture of a professional's background, and we handle it with the same care as information you give us directly.
Beyond these recruitment purposes, we use information to operate, maintain, and improve our website and services, to respond to inquiries, to manage our business relationships and records, and to meet obligations under applicable law, regulation, or contract. Our processing of personal data stays within the boundaries of this policy. We do not sell personal information, and we do not use candidate information for purposes unrelated to recruitment and professional engagement.
How we share personal information
Sharing is limited and purposeful. Candidate information is shared with prospective employers only with the individual's consent, and only to the extent needed to progress a specific opportunity. We do not distribute candidate profiles indiscriminately, and a profile is never sent to an employer simply because a vacancy exists.
We may share information with service providers who support our operations, such as providers of website hosting, communication tools, or administrative systems. These providers are expected to handle information only as instructed and to protect it appropriately. We may also disclose information where required by law, regulation, legal process, or a valid governmental request, where disclosure is necessary to comply with applicable federal laws, or where it is necessary to protect our rights, the safety of individuals, or the security of our services, including investigating a suspected violation of law or of this policy. Any disclosure in response to legal process is made only after the request has been assessed against the legal framework and federal laws that govern it.
If our business is involved in a merger, acquisition, or similar transaction, personal information may be transferred as part of that process, subject to the protections described in this policy and the requirements of applicable law.
Data protection, security, and retention
We apply reasonable administrative, technical, and organizational security measures to protect personal information against unauthorized access, loss, misuse, or alteration. Access to candidate and client data is limited to members of our team who need it to perform their work, and our security practices are reviewed as our systems and services evolve. That said, no method of data transmission or storage is completely secure, and we cannot guarantee absolute security. If you believe your interaction with us is no longer secure, please contact us promptly so we can investigate.
We retain personal information for as long as it is needed for the purposes described in this policy, including maintaining recruitment relationships, meeting obligations under applicable data protection laws, and resolving disputes, or as otherwise required by law. Recruitment is a relationship-driven business, and professionals often remain in contact with us across several years and multiple career moves, so retention takes that reality into account. When data is no longer required, we take reasonable steps to delete it or to remove identifiable information so it can no longer be linked to you.
Your privacy controls and choices
You have meaningful privacy controls over your personal information. In practice, that means you may:
- Request access: ask us to confirm what information we hold about you.
- Request correction: have inaccurate details, such as a phone number or job title, put right.
- Request deletion: ask us to remove information where we have no continuing obligation or legitimate need to retain it.
- Withdraw consent: as a candidate, stop being put forward for opportunities at any time, or ask to be removed from active consideration entirely.
For security reasons, we may need to verify your identity before acting on a request. Withdrawing consent for one opportunity does not affect your standing with us for others unless you ask to be removed altogether.
You may also adjust your privacy settings for non-essential communications, opting out of market updates or opportunity alerts by following the unsubscribe instructions in our messages or by contacting us directly. Most browsers offer privacy settings that let you manage cookies and similar technologies, and adjusting those settings may affect how some parts of our website function. These privacy controls exist so that you decide how your information is used beyond the essentials of the recruitment services you requested.
To exercise any of these privacy choices, contact us using the details below. We will respond within a reasonable timeframe and in line with applicable law and relevant data protection laws.
Changes to this privacy policy
We may update this Privacy Policy from time to time to reflect changes in our practices, our services, or legal requirements. When we make material policy changes, we will post the revised policy on this page, and we aim to make policy changes easy to follow. Continued use of the website or our services after an update constitutes acknowledgment of the revised policy, so we encourage periodic review, particularly if you share information with us on an ongoing basis.
How to contact us
Ampense operates nationally from offices in Atlanta, Georgia, Marlborough, Massachusetts, Parsippany, New Jersey, and Cheyenne, Wyoming. Questions, requests, or concerns about this Privacy Policy, our services, your privacy, or our information practices can be directed to our team at any time, whether they concern a candidate profile, a client account, or the data we hold about you, and we will route them to the appropriate person for a response. The fastest routes are the phone number and email address below.
To discuss a privacy question or request, call us at +1 888-202-9809 or email contact@ampense.com.